HSB ProjektPartner works with many big projects and companies in the corporate group. They chose to implement Mercur Business Control to avoid manual processes with Excel, receive reliable information, and save time.
HSB ProjektPartner decided to procure a system for budgeting, analysis, and consolidation in the fall of 2010. The aim was to achieve faster reporting with safer figures and more time for analysis. HSB previously worked with a lot of manual processes with Excel as a support and a system where few people had the skills to enter data. In addition, there was also the need for more effective consolidation and improvement.
HSB wanted to recieve consolidation into the same system as budgets, forecasts, and analysis, but that did not mean that consolidation became less powerful or efficient. The system would also be easy and educational to use as many different parties will enter data such as project managers, controllers, financial managers, and management/board.
Higher security of information in the system to avoid manual handling in Excel with many self-composed documents.
Gather all the information in one place to extract information that is up-to-date and accurate.
Reduce manual handling in Excel.
Faster reporting and better reports to increase the time for analysis and to be able to do more analyzes.
Be able to aggregate the information more smoothly as HSB has 150 companies in the Group.
HSB was careful to develop a clear requirements specification and after evaluating different suppliers, the choice became Mercur Solutions. One of the important reasons why we chose Mercur Business Control was the ease of use.
The fact that there was already a collaboration with Aaro, which was HSB's future partner in group reporting and consolidation, also made the choice easier. With the help of a consultant from Mercur, the installation and construction of reports for balance sheets and income statements as well as project monitoring from a variety of perspectives took place.
All assignments that HSB ProjektPartner have are in project form and the model for project monitoring procedures in Mercur is one of the functions they value the most. The projects don´t follow a calendar year but can last for a long time, up to several years. It consists of many different events and decision points along the way.
Everything from idea, budget per project to the building surface, number of apartments sold, and key figures. Mercur's solution for project follow-up has been developed specifically for HSB and is a process that has been successfully developed and improved based on needs and wishes.
Today, the projects are followed up individually as well as at the regional and total levels, based on various events and for the respective project managers..
I feel much more secure with the data that comes in and have more time for analysis. Instead of spending time collecting data, we can now focus on more important analyzes.
Berit Hanson Landberg, CFO HSB ProjektPartner
An important factor that led HSB ProjektPartner to choose the upgrade from Mercur Business Control 6 to BC 7 was the web-based interface. Since the reporting is done by project managers, external companies, and cooperative associations abroad, it is necessary to simplify the year in the system when reporting and when drawing reports.
It works fast and smoothly and has made it easier for project managers to keep track of all parts of the project.
At HSB, Mercur is integrated with the business system Agresso, which reads all transactions from the general ledger. The outcomes enable monitoring of the business and are used as a basis for budgeting and forecasting.
It' s also possible to see underlying transactions and through the link to the BasWare invoice scanning system, you have access to scanned invoices when marking a transaction, which also provides excellent support for users when making future cost estimates.
Berit Hanson Landberg, CFO at HSB ProjektPartner, shares her best tips.
Be careful about the requirements specification, think through the existing processes and what you want to achieve.
Prioritize the different parts. It is better to get started with the basic part before adding further processes.
Get everyone into the game. It is good if the management makes high demands and follows up afterward.
If there is no clear project manager internally with time and resources, hire a consultant to drive the project forward.
The next step at HSB is to complete project monitoring procedures where all the information from Aaro is imported into Mercur. This function will make it possible to monitor at Group level directly in Mercur to make the figures available to more people and enable more in-depth analyzes.
HSB also wants to invest in developing liquidity planning as the need to anticipate the flow of payments and disbursements at different times is important in the various projects in order to be able to act on time if needed.
System: Mercur Business Control 7Processes: Budgeting, Forecasting, Analysis, Group Consolidation, Project Monitoring
Other: HSB uses Mercir Business Control with a link to Agresso and Aaro and the electronic invoice management system BasWare.
About the company: HSB ProjektPartner is HSB's joint business company owned by the 31 regional HSB associations. HSB ProjektPartner AB's central task is to support the construction of housing for members through production in partnership. The company also conducts operations in the business areas Purchasing, Real Estate, Finance and Insurance.
Revenue: 497 MEUR Employees: ca 52
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Mercur Solutions LimitedOcean House, The Ring, Bracknell RG12 1AX, United Kingdom+44 (0) 1344 388 025info@mercur.com
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